Office Manager
Associated Milk Producers Inc.
101 W 1st Street Sanborn IA 51248 712-729-3255ESSENTIAL RESPONSIBILITIES: This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time: Utilize standard reports and develop additional reports as needed to monitor costs and performance against budget Ensure financial transactions are completed daily on an accurate basis, including but not limited to production, inventory, shipping, accounts payable, patron milk and other bulk dairy liquid transactions. Review and submit month end summaries and reconciliations to the corporate office within assigned deadlines. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Ensure employees are cross trained on accounting and reporting functions and processes. Continuous improvement for cost saving programs and improvements with knowledge and ability to develop, recommend and implement procedures to increase efficiency and improve AMPI’s bottom line. Coordinate with production management in developing and maintaining Bill of Materials and costs. Monitor weekly – monthly expenses. Assist with calculations involving capital expenditures and payback analysis. Assist with physical inventory(s). Coordinate inventory valuation of all products and supplies. Coordinate profit improvement justification – productivity tracking. Analyze internal controls to ensure assets are adequately safeguarded and results are accurately reported. Ensure compliance with corporate policies and procedures including purchasing, record retention, credit card, signature authority and fixed assets. Prepare purchase orders for properly requisitioned items. Coordinate with corporate purchasing department for purchasing of supplies, packaging and other items with company-wide pricing. Safeguards confidentiality of company information. Follows Good Manufacturing Practices and supports Food Safety Practices. Coordinate the accountability of milk and reconcile weights and tests of all incoming milk, condensed skim milk, and WPC. Invoice, reconcile and journalize sales of milk and bulk dairy liquids to outside vendors., Assist division manager with annual budget preparation. Runs necessary financial reports to compare to budget. Creates statistical reports (KPI’s) for weekly and monthly review by leadership team. Serves as liaison to corporate IT department regarding computer hardware, software applications and equipment needs. Maintains professional and technical knowledge in areas of responsibility by attending educational workshops, reviewing professional publications, researching topics, establishing personal networks, and participating in professional societies. Responsible for minutes taken at various meetings. Inspect, review and follow up on plant and department audits. Other duties as assigned.
High School Diploma or General Education Degree (GED) required. Bachelor’s degree in Finance or Accounting, or related field or a combination of education and relevant work experience. Three to five years relevant work experience. Three to five years of supervisory experience. Technical knowledge of fluid milk, cheese operations preferred. Prior experience in manufacturing is a plus. Experience with ERP systems. JDE or Oracle preferred. Thorough understanding of Generally Accepted Accounting Principles (GAAP)
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